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email address or emails being sent to SPAM. If you share the eAPIS ac- count you are using with someone else, check to see if they changed the email address and ask them to for- ward the authorization to you. One last resort is to contact CBP at the port and ask if they can determine if the authorization was issued. Write down the officer’s name or initials in case there is ever a question about having received authorization. As there is no limitation on how early an APIS mani- fest may be submitted, you can submit it as soon as your itinerary and crew/ passenger information is established. CBP always advises, “Transmitting for next week is fine if your plans have firmed up but next Christmas is too far away.” Leaving things to the last minute just invites Murphy’s law.
The rules also require that if you add/remove/substitute crew and pas- sengers or change the travel calen- dar date in either a DEPARTURE or ARRIVAL manifest, then you MUST resubmit a new manifest to CBP. Any authorizations related to the originally submitted manifest(s) are no longer valid and you must wait for a new authorization from DHS. Changes to departure time, arrival time or arrival location may be made telephonically.
You should NEVER be asked to provide Personally Identifiable Infor- mation (PII) such as DOB, passport number or SSN via FAX or email. If you do get such a request, ask for the
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supervisor, contact CBP headquar- ters or contact us.
Departing the USA: You DO NOT need to depart the USA from an air- port where CBP is present. You can depart from any airport in the USA. In your APIS DEPARTURE manifest, you should enter the airport code of the nearest CBP airport to the departure site and then, in the “Actual Departure Location Description” field, describe the actual place from which the air- craft will depart. This optional field should only be used when the actual departure location differs from the airport listed in the “CBP Airport” field. The “City” field should be the actual city from which the aircraft is departing. When you submit an APIS DEPARTURE manifest to CBP and you receive DHS authorization to depart, the authorization is based on the information that you have sub- mitted, including the departure time.
On occasion, CBP conducts random departure inspections on aircraft de- parting from the USA, and officers will be dispatched to your departure airport location. If they arrive and you have departed before the time you specified or if you depart after the time specified without being inspected, you could be subject to enforcement action. Always update departure times with CBP.
Returning to the USA: In addi- tion to submitting an ARRIVAL APIS manifest and getting the receipt email from DHS, the regulations specifically
require us to also contact CBP at the arrival airport and obtain Permis- sion to Land (sometimes referred to as “Landing Rights”). Historically, dif- ferent CBP ports have had different procedures for requesting and grant- ing Permission to Land, but that is now becoming more standardized. One significant change is that CBP will no longer grant Permission to Land unless you have first successfully submitted your APIS ARRIVAL manifest. When you are granted Permission to Land by CBP at the arrival port, you will receive an email from CBP (in addition to the one sent by DHS) confirming that Per- mission to Land has been granted and include specific instructions that CBP may have. If you are denied Permis- sion to Land, you will also receive an email confirming that Permission to Land was denied. Failure to receive the email confirming that Permission to Land was granted is an indication that Permission to Land was not prop- erly issued, and a follow-up request to CBP would be advisable. Remember, the receipt email from DHS alone DOES NOT permit you to land.
The email granting Permission to Land will have several attach- ments. The first attachment is called “CBP Private Aircraft Arrival Infor- mation,” which contains an overview of what the operator of a private air- craft is expected to do to comply with CBP regulations. In addition, you may also find attached a “General Aviation Airport Fact Sheet” containing detailed